In the present smart society, which passed beyond the knowledge information-oriented society, the importance of knowledge information- oriented resources for securing and utilizing national information resources is being expanded. Korea has already pr... In the present smart society, which passed beyond the knowledge information-oriented society, the importance of knowledge information- oriented resources for securing and utilizing national information resources is being expanded. Korea has already promoted the digitalization of administrative information since over 10 years ago to prepare a basis to develop administrative efficiency and public civil appeal services. The public records management act is accomplishing its central role in systematically managing the aggregative management structure of national records. However, a change to another advancement is demanded as the records management paradigm is shifting from preservation-centered to service-centered systems. In such situations, a need to view the public standard in the viewpoint of records management and the viewpoint of records utilizing is being raised. This research was devised to derive the problems of digitalization experienced in the field of records management and propose a plan for improvement. The digitalization of crucial records in public institutions are titled ‘project of crucial record DB development’, and for the project was a internationalization project promoted as a countermeasure for unemployment issues, a steady, standardized criteria process was demanded. However, despite the investment of much work forces, time and a considerable portion of the national budget, the digitalized DB is not is usage, and this research studies the reason why. After analyzing the digitalization process and reviewing the public criteria which is its standards, this study draws a improvement plan based on the implication. For the development of a digitalized records that has public confidence in the viewpoint of records management, the empirical, realistic revision of the public criteria is preferentially demanded. Hence five conditions are derived reflecting the properties of records as below. The first is the revision of the public criteria constructed with record management professions. The second is proposing the guarantee of the four properties of records, which is the qualify requirements in the digitalization task. The third is to execute a publically confident quality test which reflects the properties of records in a third organization. The fourth is the demand for a specific process and method technology to secure the 99.9% quality standards. Lastly, the participation of a professional in records management systems as the tool to retrieve and utilize records is needed. The digitalization of practical purpose puts the informational values as its core. To search the informational values, which is the secondary values, through keyword searching has much limits. Therefore, two improvement directions are derived to overcome such limits. First, the management of Authority records are needed for mutual reference. For such to be executed, support in hardware and software as well as various keywords and access points are demanded. The second is to make keywords through the usage of thesauruses for the accuracy of the search word. Also, in a specific keyword, particular keywords must be subordinated, and the secure of keywords according to the types of records is needed. The implication that this research gives is a new viewpoint on the records management side of crucial records digitalization. ‘project of crucial record DB development’ does notice the limit of public works for it did not accordingly ensure the budget and had difficulties with records management professionals’ limits in work and time, however, it could not escape its boundaries. We are currently demanded a change for another advancement. An urgent improvement for further development is needed. For such management, much time and cost will be required. Despite such difficulties, the systemization of public criteria and various professional researches in the viewpoint of records management must be started immediately. Such efforts will ensure the cultural, social role and diverse application of many libraries, museums as well as archives in the changing records management paradigm. Also, the establishment of cultural data through the catenation of organizations, the building of integrated public data systems to let any individual use it, and the providing of a digital cultural resource united service through the public data cooperation will be achieved. The writer hopes that the research could become a trigger in the debate for the advancement of the digitalization process and the future records management system.
지식정보화사회를 넘어 스마트사회로 변화한 지금 국가적 지식자원 확보와 활용을 위하여 지식정보화자원의 중요성이 증대되고 있다. 우리나라는 이미 십수 년 전부터 행정능률 향상 및 대... |
